AI Procurement

AI Vendor Procurement: Due Diligence to Contract Clauses.

8 documents covering the complete AI vendor procurement lifecycle. From RFP to due diligence questionnaire, risk scoring, contract clauses, and ongoing vendor monitoring: structured for regulated Australian organisations.

APRA CPS 230ISO 27001:2022Privacy Act 1988
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What's Included

8 documents: ready to implement.

AIR-PROC-001

AI Vendor RFP Template

Request for proposal template with AI-specific requirements: model transparency, data handling, bias testing, security

AIR-PROC-002

AI Vendor Due Diligence Questionnaire

60-question due diligence questionnaire covering model governance, training data, security, and incident history

AIR-PROC-003

AI Vendor Risk Scoring Matrix

Weighted scoring framework for comparing AI vendors across technical, security, privacy, and operational risk dimensions

AIR-PROC-004

AI Contract Clause Library

Recommended contract clauses for AI vendor agreements: data use, model updates, explainability, liability, and audit rights

AIR-PROC-005

AI Vendor Onboarding Checklist

Step-by-step onboarding checklist ensuring all risk controls are in place before AI system go-live

AIR-PROC-006

AI Vendor Ongoing Monitoring Plan

Quarterly and annual monitoring activities for AI vendors including performance, security, and compliance review

AIR-PROC-007

AI System Acceptance Testing Template

Technical and functional acceptance test plan for AI systems prior to production deployment

AIR-PROC-008

AI Vendor Exit and Transition Plan

Data repatriation, model documentation, and transition procedure for AI vendor offboarding

Key Features

What makes this different.

60-question due diligence questionnaire

AIR-PROC-002 covers model governance, training data provenance, bias and fairness testing, security controls, and incident history: the questions procurement teams miss.

Contract clause library included

AIR-PROC-004 provides ready-to-use contract clause language covering data use restrictions, model versioning, explainability obligations, and audit rights.

Weighted risk scoring

The vendor risk scoring matrix enables consistent, defensible comparison of competing AI vendors across technical, privacy, and operational dimensions.

CPS 230 and ISO 27001 aligned

Documents reference APRA CPS 230 third-party risk requirements and ISO 27001 supplier security controls: supporting regulated-sector procurement.

Who this is for
Procurement and technology teams sourcing AI vendors and platforms. Risk and compliance teams managing AI third-party risk. APRA-regulated entities subject to CPS 230 supply chain risk requirements.
Common Questions

FAQ

Yes. The due diligence questionnaire and contract clause library cover both SaaS AI products (e.g. Salesforce Einstein, ServiceNow AI) and custom model deployments.
Yes. The ongoing monitoring plan and vendor onboarding checklist reference CPS 230 supply chain risk requirements for APRA-regulated entities.
The clause library provides recommended language as a starting point. Review with your legal team before incorporating in executed contracts: these are templates, not legal advice.
Yes. The RFP template and due diligence questionnaire include sections specific to API-based AI services, covering rate limits, model updates, and data retention.

Ready to implement?

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